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510 Ashby Street Moorefield WV 26836 PH: 304.530.2348 FX: 304.530.2340

Helping Students Succeed:
Every One, Every Time

Summer Payment Schedule

April bills were mailed home the first week of May and are due May 19.   Bills for May 1-25 will be sent home May 26 and parents are asked to send payment to the school by the student's last day of school.   Payments will be accepted at the school until Monday, June 5.  After that, send payment to the board office at:   Hardy County Schools, 510 Ashby St. Moorefield, WV  26836.  Accounts not paid in full by June 20, 2017 are delinquent and subject to collection per Hardy County Schools policy on Collection and Billing.    For proper credit to your account, bring a copy of your bill when paying at the board office.  Meals charged from May 26-June 1 are not due until school starts in the fall.  

The Board Office is open all summer for payments:   8:00 a.m. to 4:00 p.m. Monday - Friday, except Holidays.   

Collection Notices 

Hardy County policy on billing and collection states "Payment in full is expected by due date on the bill."  The due date is the 20th of the month.  Collection notices were mailed home in February and collection proceedings on unpaid accounts will begin in March 2017.    Delinquent accounts are pursued through the Magistrate Court and all fees are added to the bill.  In the past, the fees have ranged from $75 - $140 depending on the actions needed.  Avoid collection fees by paying the account in full or by contacing the Child Nutrition Office to arrange payments at 304 530-2348 Ext. 9223.    

Childhood Hunger in WV                                                                                                                                                         

 Even though the WV Office of Child Nutrition is leading the nation in serving nutritionally balanced meals to its students, these same children still know hunger.   More than 1 in 4 WV children live in a household that does not have sufficient access to food.  60% of WV school aged children qualify for free or reduced priced school meals.  That's more than 173,000 children whose family household income is below or nearly below the federal poverty level.  Our children deserve to have their most basic needs met in order to live vibrant, productive lives.  We must end childhood hunger in West Virginia...that's where West Virginia Feed to Achieve will make a long-lasing impact!  For more information visit wvde.state.wv.us/feed-to-achieve/about.html

Community Eligibility Provision (CEP)

Moorefield Middle School  was added to the county's Community Eligiblity Provision with the 2016-2017 School year.  Moorefield Elementary, Moorefield Intermediate and East Hardy Early Middle Schools implemented the Community Eligibility Provision (CEP) during the 2015-2016 school year.  Children at these schools are eligible to receive breakfast and lunch at school at no charge to your household.  Extra milk will be available for purchase at $0.25 each.  Parent/guardians are responsible for any meal charges owed from prior school years.  Unpaid accounts are subject to collection per Hardy County Board Policy.    

Breakfast Available for All Students:

The WV Feed to Achieve Act recognizes that an effective school breakfast program is not an interruption of the school day; it is an integral and vital part of the school day.  All schools are to offer an innovative breakfast program that not only offers breakfast before school starts, but also provides another breakfast service after the bell.  Students are only to eat breakfast at one of the meal times and the price for breakfast is the same for either service.

Free or Reduced Price Meal Information - Apply ANYTIME during the school year

Free or reduced price meals are provided for those who qualify at Moorefield High and East Hardy High School.  Applications for free and reduced meals are made available to these households prior to the start of school.  Households may apply online at   https://www.wvschoolmeals.net. If filling out a paper application, complete one per household and list all children in Hardy County Schools. It is preferred that applications be sent directly to the board office at:   Hardy County Schools, School Nutrition Office, 510 Ashby Street, Moorefield, WV 26386.   All applicants either online or by paper will be notified by mail of free, reduced or paid status. If you do not receive a letter within 10 days of applying, call the following number to be sure the application was received.   If you have any questions about applying, call the School Nutrition Director at 304 530-2348 ext. 9223. 

Households may apply or reapply any time during the school year if your household size increases or you have a loss of income. Eligibility for free or reduced meals does NOT excuse prior meal charges, so families should apply immediately if they feel they would be eligible. 

Meal Prices and Billing:

Meal Prices: Breakfast: reduced $0.30   full $0.80  adult $3.25   Lunch: reduced $0.40 full $1.55, adult $4.25,   Extra Milk $0.25 

Use our FREE Online website to manage your child’s(ren’s) account at www.schoolcafe.com. The convenience fee to parents has been eliminated so there are no additional costs to use the website. Set up e-mail or text alerts to notify you when the account exceeds your monthly credit limit. View meals purchased, payments received and pay by credit or debit card, if you choose.   Please contact the school cafeteria manager if you have questions regarding charges on your bill.   

Hardy County policy on Collection and Billing states in part: A breakfast/lunch bill is sent home with each child at the first of the month. Payment in full is expected by the due date on the bill. A bill is considered delinquent if not paid in full within 30 days of the due date and parents will be notified by mail. The collection of accounts will be pursued through the Magistrate Court.   Not providing appropriate funds for a student to eat or sending a bagged lunch, may be interpreted as child neglect by the authorities. The complete Collection and Billing policy is provided in Hardy County File: EDD. 

Guests who wish to eat breakfast or lunch at school must first sign in at the office to obtain a visitor pass.  Adult guests must have the exact change available to pay on the serving line as cafeteria managers do not maintain a cash drawer and will not be able to make change.  Adult price - lunch $4.25, breakfast $3.25


Hardy County Schools uses a point of service program for recording student meal charges either by manually entering the student’s ID# into the program or by taking a scan of the student’s finger to record the meal. The scanned image is NOT a finger print, and in fact no print can be recreated from the encrypted points. Parents will be notified if the scanner is being used at your school and those having concerns can contact the School Nutrition Director for more information. If a parent/guardian wishes to opt out of the scanner for their child(ren) then they should send notice in writing to the school’s Principal.

 USDA Non-Discrimination Statement 

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Lanquage, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

 To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:  http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form.   To request a copy of the complaint form, call (866) 632-9992.  Submit your completed form or letter to USDA by: 

(1)  MAIL:  U.S. Department of Agriculture  Office of the Assistant Secretary for Civil Rights,  1400 Independence Avenue, SW  Washington, D.C.  20250-9410;  or

(2)  FAX:   (202) 690-7442;  or

(3) EMAIL:  program.intake@usda.gov.

This institution is an equal opportunity provider.












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Hardy County Schools
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